Connect what you ordered with how it was made, checked and delivered.
A useful sourcing record brings specifications, supplier information and dated documents together—so the next decision is based on more than a product photo.
Public demonstration · Not a real product certificate.
Explore the public demonstration
Try sample ID ZH-260925-001. This lookup opens the example passport, not private buyer or order records.
WHAT BELONGS IN THE FILE
Six parts of a useful product record.
Use this structure to request records for a purchase. Available documents and access are confirmed with the record owner.
01
Product identity
Identify exactly what the record describes.
Model / SKU and product description
Purchase reference and batch number
Manufacturer and production location
02
Approved specification
Keep a baseline for comparison.
Drawing and specification revision
Dimensions, finishes and approved samples
Written changes and approval dates
03
Materials & components
Connect key inputs to the finished product.
Material or component descriptions
Supplier / lot references where available
Relevant model-specific documents
04
Production history
Understand the recorded milestones.
Production order and planned stages
Dated process photos or checkpoints
Changes, rework and completion notes
05
Quality & release
Read what was checked and by whom.
Inspection date, scope and sample coverage
Findings and any corrective actions
Report issuer and release decision
06
Packing & shipment
Link the file to the goods you receive.
Carton marks, package count and photos
Shipment and packing-list references
Handover date and receiving notes
FROM APPROVAL TO REORDER · 01 / 06
Start with an agreed sample and specification.
Bring the approved dimensions, materials, finishes and drawings into one record. Keep the approval date and version, so production and later checks refer to the same requirements.
Specification review illustration · Link the approved sample to its document version.
FROM APPROVAL TO REORDER · 02 / 06
Connect the materials to the right production batch.
Connect the purchase reference, production lot and available material references. Record colour, finish and component details so later deliveries can be checked against the batch you approved.
Material illustration · Actual batch references come from the supplier records.
FROM APPROVAL TO REORDER · 03 / 06
Follow progress through dated production records.
Keep process updates, checkpoint photos and any approved changes alongside the order. Identify the date and responsible contact for each update, including rework and completion notes.
Production illustration · Evidence should identify the actual order.
FROM APPROVAL TO REORDER · 04 / 06
Read what was checked—not just the result.
Review the inspection date, product coverage, findings and report issuer. Connect any corrective action and recheck to the same goods before recording the release decision.
Inspection illustration · Review the original report for the applicable scope.
FROM APPROVAL TO REORDER · 05 / 06
Keep the product identity through every handover.
Match carton marks, package counts and packing photos to the product batch. Retain the packing list, shipment reference and receiving notes so the delivered goods can be reconciled with the order.
Delivery illustration · Keep package and shipment references together.
FROM APPROVAL TO REORDER · 06 / 06
Make the next order easier to confirm.
Retain model references, approved finishes and revision history for future purchases. Use them to explain a replacement or discrepancy, and ask the supplier to confirm changes before a repeat order.
Showroom illustration · Refer back to the approved model and finish.
ASK THE RIGHT QUESTIONS
Different products need different references.
A generic certificate or factory photo cannot answer every product question. Start with the model, intended use and the specifications agreed for your purchase.
Match timber / board, upholstery, colour and hardware to the approved specification.
Keep dimensions, assembly drawings and finish sample references.
Check the scope of any testing against the specific model and intended use.
Ceramic tiles & slabs+
Record the series, size, thickness, surface, shade and batch.
Compare sample approval with carton labels and delivery records.
Request application and installation information for the selected product.
Bathroom & sanitaryware+
Confirm model, dimensions, finish and matching accessories.
Check technical drawings, connection details and product-specific reports.
Identify replacement parts and after-sales reference numbers.
Doors, windows & architectural finishes+
Match each unit to the approved opening or room schedule.
Keep profile, glazing, hardware and finish descriptions.
Check the scope and issuer of any project-required performance report.
READ THE EVIDENCE
A result needs context.
For an inspection status or certificate, check the product covered, the issuer, the date and the original document. A QR code locates a record; the linked evidence explains what it means.
Product identity, specifications, production and packing records.
Inspection party
Inspection scope, report, findings and any follow-up verification.
Transport provider
Collection, shipment references and transport handover records.
Buyer
Approvals, intended use, receiving notes and discrepancy details.
Frequently asked questions
Is the public passport a real order record?+
The linked passport is a clearly labelled demonstration of the record structure. It does not include private purchase files or certify an actual product.
Can every document be shared publicly?+
No. Availability and access depend on the document owner, confidentiality and the purchase involved. Confirm authorised access for the specific records you need.
What if a report does not name my model?+
Ask the issuer or supplier to explain its coverage and provide the applicable document. Do not assume that a report for another model covers the goods you are buying.
Can this help with a repeat order?+
Yes. Model references, approved samples and revision history help define what should stay the same. Ask the supplier to confirm material, finish or production changes before ordering again.
How do I ask for a correction?+
Provide the record ID, the specific field or document and supporting evidence. Contact the owner or your platform contact and request a dated, explained revision.
Where do I get records for my own purchase?+
Use the product-record enquiry with your supplier, model, batch and purchase reference. The responsible parties can then confirm available documents and the appropriate access route.
Make your next purchase easier to verify.
Share the product, quantity, specifications and destination.
